Introduction
Are you wondering how much a dance floor rental costs? Maybe you’re looking for a place to rent a dance floor near you. I’m Andrew, and with two decades of experience in the entertainment industry, I’ve helped countless people choose the right dance floor. My company, Extraordinary, provides hundreds of dance floor rentals a year, so you can trust that we know a thing or two about getting people on their feet!
In this article, we will do a deep dive into how to rent a dance floor, the costs to consider, and provide answers to frequently asked questions. Whether you’re planning a wedding, party, mitzvah or corporate event, we’ll make sure you ready to book your first dance floor like a pro. Let’s dive in!
Types of Dance Floors
There are several types of dance floors to choose from, each with its own unique features and benefits. Let’s address the most common dance floors you will encounter with rental companies.
Wooden Dance Floors
These classic dance floors are made of interlocking wooden panels and come in various finishes. They provide a timeless look and are suitable for both indoor and outdoor events.
Vinyl Dance Floors
Vinyl dance floors are versatile and come in various colors and patterns. They’re a popular choice for themed events and can be used both indoors and outdoors. Plus, they’re durable and easy to clean, so you can party without worry.
Custom Vinyl Wrapped Dance Floors
For a truly personalized touch, consider a custom-wrapped dance floor that complements your event’s theme. This option offers unparalleled creative freedom, allowing you to seamlessly integrate your event’s colors and patterns or showcase a unique design. Imagine your names, initials, or a special message elegantly displayed beneath your guests’ feet!
LED Dance Floor
These cutting-edge dance floors feature interactive LED lights that can be programmed to display an endless array of colors and patterns, perfectly synchronized with the music or customized to match your event’s theme. The mirrored panels create a captivating illusion of infinite depth, making it seem like the lights stretch on forever. It’s an unforgettable experience that will have your guests dancing the night away in a truly immersive and dynamic atmosphere.
LED Video Dance Floor
Prepare to be amazed by the video dance floor, the latest innovation in event technology that will truly revolutionize your dance floor experience. This cutting-edge marvel transforms the traditional dance floor into a dynamic, interactive canvas, capable of displaying stunning visuals, captivating animations, and even personalized video content. Imagine your guests dancing amidst swirling patterns, mesmerizing graphics, or even your own custom-designed video montage. The possibilities are endless!
DIY Dance Floors: An Alternative Option
If you’re on a tight budget or prefer a more personalized touch, you can consider creating a DIY dance floor. This option lets you choose the materials, design, and size that best suits your event. Keep in mind that building a DIY dance floor requires time, effort, and some level of skill. If you’re wondering how to make a dance floor on a tight budget, below is a great video to check out!
Factors Affecting Dance Floor Rental Costs
There are several factors can influence the cost of renting a dance floor: These are all factors to consider when appropriately budgeting for a dance floor at your event.
Size of Dance Floor
It’s no surprise that the size of your dance floor directly impacts the overall cost. Larger dance floors require more materials, a larger crew for installation and removal, and specialized transportation, all of which contribute to increased expenses.
Type of Dance Floor
Dance floor rental prices vary based on several factors, but here’s a general overview from the most affordable to the most luxurious options:
- Classic Wood or Vinyl: These timeless choices offer a classic look and reliable performance at the most budget-friendly price point.
- LED Dance Floors: Elevate your event with interactive lighting and eye-catching patterns. Expect to pay approximately double the cost of a standard wood or vinyl floor, depending on your location and the vendor.
- Custom Wrapped Dance Floors: When opting for a custom-wrapped dance floor, remember that you might need to factor in two separate costs:
- The Dance Floor Itself: Does your venue already have a dance floor you’d like to cover with a custom wrap? If not, you’ll need to rent a dance floor separately, which adds to the overall expense.
- The Custom Vinyl Wrap: The cost of the wrap increases with the size of the dance floor and the intricacy of the design.
- LED Video Dance Floors: The latest innovation in event technology, these floors display mesmerizing videos and animations for a truly immersive experience. Expect the highest rental cost due to their advanced technology and exclusivity.
Event Location
Where you’re partying matters too! Urban areas and popular event spots tend to have higher rental costs. It also depends on how far the rental company has to travel. Some rental companies include delivery in their fees, while others might tack on an extra travel charge.
Installation & Removal
Some companies charge extra for setting up and removing the dance floor, while others include it in the package. Keep in mind that if you need the dance floor set up or removed quickly, it could affect the price, as they might need extra hands on deck to meet your deadline.
How to Determine the Right Dance Floor Size
You don’t want your guests crammed like sardines on the dance floor, but you also don’t want it to look like a ghost town. Here’s how to find the sweet spot to make sure you have enough space to keep your dance floor packed all night!
- Guest Count: Think about how many people will be dancing at once. A good way to estimate is to assume half your guests will be on the dance floor at any given time when the party gets going.
- Space per Person: I’d recommend allowing at least 4 square feet of space per person so they can show off their moves without stepping on each other’s toes.
To help you visualize, here’s a quick guide to how many people can comfortably dance on different floor sizes that are popular:
- 12’x12′ : Perfect for about 36 dancers.
- 16’x16′ : Comfortably fits around 64 dancers.
- 20’x20′ : Great for a crowd of 100 dancers.
- 24’x24′ : Accommodates roughly 144 dancers.
- 30’x30′ : Roomy enough for about 225 dancers.
Important Note: Dance floors are typically rented in panels of varying sizes, with common options including 1×1 foot, 3×3 foot, and 4×4 foot sections. To ensure the perfect fit for your venue, confirm the available panel sizes with your rental provider, especially if you have limited space or specific size requirements for your dance floor.
Tips for Renting a Dance Floor
Renting a dance floor might seem daunting, especially if it’s your first time. But don’t worry! With numerous rental companies available, finding the perfect dance floor for your event is easier than you think. Here are some tips to ensure a smooth and stress-free rental experience.
Compare Rental Pricing
Don’t just go with the first company you find. Shop around and get quotes from multiple rental companies. To find dance floor rental companies in your area, a Google search is your best bet.. Don’t forget to ask if the company is running any specials, and if you’re planning on booking other entertainment like a DJ or photo booth, see if they offer any discounts for bundling services.
Read Reviews
See what other customers have to say about their dance floor experience. Google and Yelp are excellent resources for reviews. Look for companies with at least 50 reviews, and ideally over 100, to ensure you’re dealing with a reputable business you can rely on.
Rent Early
Don’t procrastinate! Secure your dance floor well in advance, especially if your event falls during peak season. Aim to book it at least 4-6 months ahead of your date to ensure availability and avoid disappointment.
Ask for Photos
Don’t be afraid to ask for photos of the dance floor rental. You want to make sure it’s in tip-top shape, not covered in scuff marks from the last party. Sadly, not all rental companies keep their dance floors in pristine condition, and a beat-up dance floor can be a real eyesore at your event.
Solid Ground is Key
For outdoor events, make sure you have solid, level ground for the dance floor. Grass, uneven terrain, tree roots, and stones can cause problems, making the dance floor bumpy or unstable. A paved, flat surface is your best bet for a safe and enjoyable dancing experience.
Logistical Planning
Find out how much time the rental company needs for setup and removal. Dance floors generally take 1-4 hours to install, depending on the size and type. LED floors require more time because they have many individual tiles that need to be connected and travel in multiple heavy road cases.
Style Matters
Your dance floor is a key part of your event’s aesthetic. Consider how different styles will complement your overall look. Rustic wedding? Wood is a great choice. Modern vibe? Black or white might be better. Want something classic? A checkered pattern could be perfect. LED dance floors are super fun, but they’re generally more popular for events like mitzvahs, proms, and corporate parties. If you want complete customization to match your theme, a custom vinyl wrap is the way to go!
Venue Coordination
Clear communication with your dance floor rental company is key to a smooth setup. Provide clear instructions on where your dance floor will be located at your event. If it’s a large venue, make sure the rental company knows how to get to the setup location. Coordinate a load-in schedule with your other vendors to ensure a smooth setup process. And here’s a pro tip: If there is no elevator and the company will have to carry the dance floor up stairs, give them a heads-up!
Average Rental Costs
Alright, let’s talk numbers. The average cost of renting a dance floor can range from $300 to $2,000 or more, depending on the factors we discussed earlier and the market you are in.
To give you a better idea of what to expect, here’s a breakdown of average costs by dance floor type:
- Wood and Vinyl Dance Floors: These classic options can range from around $300 on to $2,000+ from professional entertainment and rental companies.
- LED Dance Floors: For a dazzling LED dance floor, expect to pay anywhere from $1,000 to $6,000+ for popular sizes.
- LED Video Dance Floors: Since these are one of the newest options on the market, you’ll most likely have to pay between $5,000-$8,000+
- Vinyl Wrap Costs: Many people choose a high-gloss white vinyl wrap as a base, which typically costs between $800 and $2,000. Adding designs and decals can increase the cost. A centered monogram might add a few hundred dollars, while custom designs and graphics can run into the thousands.
Additional Expenses to Consider
When renting a dance floor, keep in mind that there may be additional expenses, such as delivery fees, installation and dismantling charges, and even damage deposits. Be sure to ask the rental company about any extra fees before signing a contract.
Frequently Asked Questions About Dance Floor Rentals
How far in advance should I book a dance floor rental?
It’s best to book your dance floor rental as early as possible, ideally 4-6 months before your event, to ensure availability and avoid last-minute stress. The busiest months for rental companies are April, May, June, September, October and December.
Can I customize the appearance of the rented dance floor?
Many rental companies offer customization options, such as monograms, vinyl logos, or specific colors and patterns. Be sure to discuss your preferences with the rental company when booking as this will most likely be an additional fee.
Is it necessary to have a dance floor at an outdoor event?
While not strictly required, a dance floor can provide a safer and more comfortable surface for dancing at outdoor events, protecting guests from the uneven ground and potential hazards.
How long does it take to install and dismantle a rented dance floor?
The time required for installation and dismantling depends on the size and type of dance floor. Generally, it can take anywhere from 1-4 hours.
Can my dance floor be on an uneven surface?
The answer is yes and no. We generally never recommend installing a dance floor on an uneven surface as it can come apart or create hazards for guests. Some specific dance floor types work better than others. LED dance floors must be on a perfectly level surface. Check with your rental company before booking to make sure you will not have any issues.
How much does a dance floor wrap cost?
This varies based on the wrap size, color, material used, labor and time needed for the installation. Ask your rental company for a specific quote.
Will a custom dance floor wrap cause damage to an existing dance floor or one that I have rented from a company?
The short answer is no. Most professional companies use vinyl wraps that won’t damage the dance floors they’re applied to. However, caution is advised with some venue floors, especially older wooden ones. If these floors are in poor condition, removing the vinyl could potentially pull up pieces of wood, leading to damage and unexpected costs for repairs.
Conclusion
A dance floor is more than just a surface; it’s where memories are made! So, choose wisely, plan ahead, and get ready to dance the night away. I hope after reading this, you have a better understanding of dance floor rentals and how to choose the perfect one for your next event.
If you’re still wondering about anything dance floor related, or if you’re ready to get the party started, we’d love to chat. Get in touch with us and let’s make your event amazing!
